Position: Executive Assistant & Office Administrator
Location: Bangkok
Job Type: Full-Time
Type: Hybrid
Report to: CEO (for Executive Assistant responsibilities) and COO (for Office Administration responsibilities)
Note: The position does not offer a worlk visa and permit
What’s this about?
Atiom is seeking a dynamic Executive Assistant & Office Administrator to provide comprehensive support to the CEO while managing key administrative and operational tasks under the guidance of the COO. This role combines executive-level support, office administration, and the opportunity to enhance company culture through team activities and initiatives.
Executive Assistant Responsibilities:Reporting to the CEO:
- Keep the CEO organized: Proactively manage schedules, prioritize tasks, and ensure deadlines are met.
- Attend meetings with the CEO, take detailed notes, and ensure follow-ups are executed.
- Maintain a clear project tracking system to monitor progress, flag delays, and ensure deliverables are on time.
- Filter and manage email and phone communications, ensuring high-priority matters are addressed promptly.
- Act as a gatekeeper, protecting the CEO’s time by screening requests and setting boundaries.
- Prepare materials, presentations, and agendas for meetings.
- Extend and maintain the CEO’s LinkedIn network; manage LinkedIn outreach and messaging.
- Coordinate travel plans, itineraries, and logistics for the CEO.
Office Administration Responsibilities:Reporting to the COO:
- Maintain compliance with business licenses, permits, and regulatory requirements.
- Manage recruitment activities, including posting job ads, conducting initial screenings, and scheduling interviews.
- Plan and execute culture-building activities, including team events, celebrations, and engagement programs.
- Maintain an organized office environment, ensuring supplies and documentation are up to date.
- Support onboarding and orientation for new hires.
- Handle basic HR functions, such as maintaining employee records.
- Assist with administrative tasks to support company operations and growth.
Qualifications:- Bachelor’s degree in business administration, office management, or a related field is preferred.
Skills: - Strong English communication skills (verbal and written).
- Exceptional organizational and time-management abilities, with the confidence to work closely with the CEO.
- A proactive mindset: anticipate needs, foresee obstacles, and tackle them before they escalate.
- Keen attention to detail to keep projects, tasks, and priorities on track.
- Tech-savvy, with proficiency in Google Suite (Docs, Sheets, Slides). Familiarity with CRM tools like HubSpot is a plus.
- Calm under pressure, with the ability to juggle multiple tasks and shifting priorities.
- High level of confidentiality and discretion.
- Self-motivated and adaptable, with a strong sense of accountability.
Why Atiom?Atiom is the world’s leading AI-powered behavioral change technology SaaS company for driving service excellence; it supports happier, safer, and more productive frontline workforces. Atiom goes beyond traditional training to shift frontline workforce behaviors, helping companies improve service, increase revenue, and boost productivity. What’s the best part? 9/10 employees love Atiom.
How to Apply:
- If you are an organized and proactive professional who thrives in a dynamic environment, please send your resume and cover letter to hr@atiom.app.
