We are a growing company in need of a highly organized and detail-oriented individual to join our team as an Administrative Assistant/ Office Manager. Our company is dedicated to providing exceptional services to our clients and we are looking for someone who is passionate about contributing to our success.
Job Summary
As the Administrative Assistant/ Office Manager, you will be responsible for providing administrative support to our team and managing daily office operations. You will play a crucial role in maintaining the efficiency of our office and ensuring that all tasks and projects are completed accurately and in a timely manner.
Key Responsibilities
- Greet and assist visitors in a professional and friendly manner
- Answer and direct phone calls to appropriate departments or individuals
- Manage and maintain executive calendars and schedule appointments
- Coordinate and schedule meetings, conferences, and travel arrangements
- Prepare and distribute correspondence, memos, and reports
- Maintain and update company records and databases
- Assist with the preparation and submission of expense reports
- Order and maintain office supplies and inventory
- Manage incoming and outgoing mail and packages
- Monitor and maintain office equipment and troubleshoot any issues
- Assist with HR-related tasks such as onboarding and employee records
- Coordinate and organize company events and meetings
- Other duties and projects as assigned by management
Qualifications
- High school diploma or equivalent, college degree preferred
- Minimum of 2 years of experience in an administrative role
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Strong organizational and time-management skills
- Ability to prioritize tasks and handle multiple projects simultaneously
- Detail-oriented with a high level of accuracy
- Proactive and able to work independently
- Professional and friendly demeanor
- Knowledge of basic HR procedures and practices is a plus
