Job Overview
United Feed Co. is seeking a highly organised and proactive
Executive Secretary to join our team in
Jeddah, Saudi Arabia. This is a
full-time position offering a challenging and rewarding opportunity to provide comprehensive administrative support to senior management. The ideal candidate will be a skilled professional with exceptional communication and interpersonal skills, meticulous attention to detail, and a proven ability to manage complex schedules and tasks.
Responsibilities
- Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and distribute correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Handle confidential information with discretion and maintain the highest level of professionalism.
- Screen phone calls, emails, and visitors, directing inquiries appropriately and efficiently.
- Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
- Manage and track expenses, invoices, and reimbursements.
- Provide general administrative support, including filing, photocopying, and maintaining office supplies.
- Conduct research and gather information as requested by the executive.
- Build and maintain strong working relationships with internal and external stakeholders.
Qualifications
- Proven experience as an Executive Secretary or in a similar administrative role.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time management skills with the ability to multitask effectively.
- Ability to work independently and as part of a team.
- High level of discretion and confidentiality.
- Strong problem-solving skills and attention to detail.
- Ability to work under pressure and meet deadlines.
- Bachelor's degree in Business Administration or a related field is preferred.
