We’re looking for a highly capable, trustworthy, and proactive
Assistant to the CEO to act as an extension of the leadership team. You’ll be stepping into strategic tasks, managing cross-functional projects, and ensuring nothing falls through the cracks in the CEO’s world. If you're highly organized, business-savvy, and comfortable taking initiative, this is your opportunity to work closely with top leadership and make a real impact.
Key Responsibilities
- Act as the CEO’s right hand, managing their schedule, inbox, priorities, and key communications
- Attend internal and external meetings on behalf of the CEO; take notes, follow up on action items, and ensure deliverables are met
- Manage cross-departmental projects, timelines, and team alignment on company goals
- Handle high-level correspondence, internal memos, and confidential documents with discretion
- Oversee the flow of studio operations, helping ensure everything is on track and
delivered without delay
- Assist with sourcing materials or handling day-to-day errands as needed
- Step into internal leadership support roles in the CEO’s absence
- Serve as the main point of contact for customers: taking orders, processing
payments, responding to messages, and addressing concerns professionally
- Manage and update our Shopify store, keeping orders accurate and up to date
- Record all incoming orders and coordinate them with the workshop for production
- Communicate directly with tailors: manage schedules, track timelines, and ensure
smooth workflow
- Schedule the employer’s calendar: meetings, appointments, and studio-related tasks
- Seek out industry connections and opportunities for pop-ups, exhibitions, and events
Requirements
- Strong communication and organizational skills
- Confident with basic tech: Google Sheets, Shopify (training can be provided)
- Comfortable with customer interaction and follow-up
- Reliable, proactive, and detail-oriented
- Ability to manage time well and juggle multiple responsibilities
