Grand Technology is seeking a highly organised and efficient
Secretary to join our team in the
Dubai Free Zone Office, United Arab Emirates.
This is a
full-time position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times.
Responsibilities
- Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
- Handle incoming and outgoing mail, email, and telephone calls, directing them appropriately.
- Maintain accurate and organised filing systems, both physical and electronic.
- Coordinate and manage office supplies and equipment.
- Provide administrative support to various departments as required.
- Assist with the preparation and organisation of events and conferences.
- Maintain confidentiality of sensitive information.
Qualifications
- Proven experience as a Secretary or in a similar administrative role.
- Excellent written and verbal communication skills in English.
- Strong organisational and time management skills with the ability to prioritise tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and as part of a team.
- Proactive approach to problem-solving and a keen eye for detail.
- Ability to maintain a professional demeanour and handle confidential information with discretion.
