Position Overview
Euro Group Engineering Consultancy is looking for a proactive and highly organized Administrative Assistant / Secretary to support our team on a major operation & maintenance project for municipal assets in Riyadh.
You will handle official correspondence with the Ministry, prepare professional documents and presentations, and manage archiving and follow-up for all project documentation.
Key Responsibilities
- Draft, edit and finalize official correspondence, memos and reports in Arabic and English for MoMRAH and related entities.
- Prepare, format and update presentations, management briefs, dashboards and periodic project reports for internal and external meetings.
- Manage executive calendars, schedule appointments, coordinate meetings and engagements, and organize logistics with ministry officials and project teams.
- Prepare Minutes of Meeting (MoM), circulate action points and track timely follow-up and closure.
- Perform document control and records management: registration, tracking, archiving, retrieval and secure handling of confidential or sensitive files (electronic and hard-copy).
- Maintain organized filing systems and ensure accurate archiving of all project documents.
- Track submissions, approvals, work orders and renewals related to municipal assets; monitor status and update stakeholders.
- Coordinate communication and information flow between departments, project teams and external stakeholders.
- Support daily office operations and administrative tasks to ensure efficient workflow and timely completion of deliverables.
- Uphold professional standards, confidentiality and high attention to detail in all communications and documentation.
Mandatory Requirements
- Currently in Riyadh and available for immediate joining
- Minimum 5 years of administrative/secretarial experience with Saudi government entities (preferably ministries or municipalities)
- Proven experience in document control, official correspondence, and follow-up with government agencies
- Excellent Arabic (written & spoken); English is an advantage
- Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Experience in engineering consultancy / O&M / infrastructure / municipal projects is a strong plus.
