Executive Operations Coordinator

Qureos
Qureos

Administration, Operations

USD 30-58 / hour

Posted on Jul 7, 2026

The Executive Operations Coordinator provides high-level administrative and operational support to executive leadership while ensuring the efficient day-to-day operation of the office. This role manages executive calendars, coordinates meetings and travel, prepares reports and presentations, oversees confidential communications, supports cross-functional projects, and helps improve organizational processes. The position requires exceptional organizational skills, professionalism, discretion, and the ability to prioritize multiple responsibilities in a fast-paced environment.

Key Responsibilities

  • Manage executive calendars, appointments, and travel arrangements.
  • Coordinate meetings, prepare agendas, and record meeting minutes.
  • Serve as the primary liaison between executives, clients, vendors, and staff.
  • Prepare reports, presentations, and executive correspondence.
  • Track projects, deadlines, and departmental initiatives.
  • Maintain confidential records and sensitive information.
  • Assist with budgeting, purchasing, and office operations.
  • Improve administrative workflows and operational efficiency.
  • Support special projects assigned by executive leadership.

Qualifications

  • Associate's or Bachelor's degree in Business Administration or a related field (preferred).
  • 3–7+ years of executive administrative or operations experience.
  • Proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook).
  • Strong communication, organizational, and problem-solving skills.
  • Ability to maintain confidentiality and work independently.

Typical Benefits

  • Competitive salary
  • Medical, dental, and vision insurance
  • 401(k) retirement plan with employer matching
  • Paid vacation, holidays, and sick leave
  • Life and disability insurance
  • Employee Assistance Program (EAP)
  • Professional development and training opportunities
  • Performance-based bonuses (company dependent)
  • Career advancement opportunities

Hourly Pay (United States)

A competitive hourly wage for this role is generally:

  • Entry Level: $30–$36 per hour
  • Experienced: $36–$45 per hour
  • Senior Executive Operations Coordinator: $45–$58 per hour

For a highly experienced Executive Operations Coordinator supporting senior executives, a competitive rate would be $42–$50 per hour, depending on the location, company size, and responsibilities. If the role includes office management, project coordination, and executive-level decision support, rates at the higher end of that range are common.

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