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Administration
About Vital Study Skills
Vital Study Skills is a forward-thinking educational organisation dedicated to empowering students to achieve their full academic potential. We provide expert guidance and resources to help learners develop effective study habits, critical thinking, and time-management skills. Our team is passionate about education and committed to fostering a supportive and successful learning environment. We are now seeking a dedicated and organised individual to join our growing remote team.
Job Overview
We are looking for a highly motivated and detail-oriented Remote Administrative Coordinator to join our team on a full-time / Part-time basis. The successful candidate will be the organisational backbone of our operations, ensuring the smooth and efficient running of our daily activities. You will play a crucial role in supporting our team of educators and management, coordinating schedules, and acting as a central point of communication. The ideal candidate is a proactive problem-solver with exceptional communication skills and a talent for managing multiple priorities in a remote work environment.
Key Responsibilities
* Manage and coordinate digital calendars, scheduling appointments, virtual meetings, and tutoring sessions for staff and clients.
* Act as the first point of contact for enquiries, handling correspondence via email and other digital channels in a professional and timely manner.
* Maintain and organise company documents, including client records, course materials, and internal files, ensuring accuracy and confidentiality.
* Provide comprehensive administrative support to the management team, including preparing reports, presentations, and other documents as required.
* Assist with the onboarding process for new clients, ensuring they have all the necessary information and a positive initial experience.
* Support basic financial administration tasks, such as tracking expenses or preparing invoices.
* Help to streamline and improve administrative processes to enhance organisational efficiency.
Qualifications and Skills
* Proven experience in an administrative, coordinator, or office management role.
* Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively.
* Excellent written and verbal communication skills with a high level of professionalism.
* Full proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.
* Experience using virtual collaboration tools such as Zoom or Microsoft Teams.
* A self-starter with the ability to work independently and take initiative in a remote setting.
* Meticulous attention to detail and a commitment to high-quality work.
* Previous experience working within the education or ed-tech sector is desirable but not essential.
Benefits
* A competitive salary package.
* The flexibility of a fully remote working arrangement.
* A comprehensive company pension scheme.
* Opportunities for continuous professional development and training.
* A collaborative, supportive, and friendly team culture.
* The opportunity to make a meaningful impact on students' educational journeys.